1.About BiUH

Hainan Bielefeld University of Applied Sciences (BiUH) is an innovative, high-performance and international university of applied sciences in Danzhou, Hainan, China. It is the first independent university in China to operate outside of China and the first independent higher education institution of a German public university to operate in Mainland of China. The university adopts the work-integrated study programs from the Bielefeld University of Applied Sciences and Arts in Germany and works closely together with the industrial and business communities, social and cultural institutes in Hainan Free Trade Port of China and worldwide.

The university vigorously implements the strategy of strengthening the university with talents and provide preferential treatment for the introduction of outstanding teachers from the world. We shape future-oriented research, innovative teaching and the active transfer of knowledge to society and offer our new employees in research, teaching, technology, and administration a lively, family-friendly, and opportunity-oriented working environment with short decision-making paths and a wide range of options. Warmly welcome outstanding talents over the world to join our university and create a great future for Hainan Bielefeld University of Applied Sciences.

2.Job Location

At the beginning, the campus is temporarily in Hainan Lingshui Li’an International Education Innovation Pilot Zone, China.

The final campus will be in Yangpu Economic Development Zone, Danzhou, Hainan, China.

3.Job Title

Chancellor Assistant

4.Job Responsibilities

1)Assist the chancellor in managing daily administrative tasks, including schedule management, meeting arrangements, and preparing relevant documents

2)Provide support for the chancellor’s decision-making by preparing necessary reports, data analyses, and policy recommendations

3)Serve as a communication bridge between the chancellor and other management, faculty, staff, and students, ensuring smooth information flow

4)Handle incoming correspondence, phone calls, and emails to the chancellor’s office, responding promptly or forwarding to the appropriate department

5)Assist the chancellor in driving and managing key school projects, including infrastructure upgrades and strategic development initiatives

6)Monitor project progress, coordinate departmental efforts, and ensure projects are completed on time

7)Organize and coordinate university-level meetings, such as academic committee meetings and management meetings

8)Prepare meeting agendas, record minutes, and follow up on the implementation of meeting resolutions

9)Draft and review formal documents issued by the chancellor’s office, including announcements, policy documents, and speeches

10)Maintain and manage the files and records of the chancellor’s office.

11)Represent the chancellor in communications and negotiations with external institutions, partners, and government agencies.

12)Coordinate the chancellor’s business travel and external visit arrangements

5.Job Requirements

1)A Master’s degree or higher is typically required, with a preference for degrees in Management, Education, or related fields

2)Fluency in German, English, and Mandarin, with excellent written and verbal communication skills

3)At least 3-5 years of experience in administrative management or a similar role, with a preference for experience in higher education institutions or related fields.

4)Strong organizational and coordination skills, capable of handling multiple tasks and prioritizing effectively

5)Excellent interpersonal and communication skills, with the ability to thrive in an international working environment

6)Ability to independently solve problems, with strong analytical and decision-making skills to provide constructive advice to the chancellor

7)High stress tolerance, with the ability to remain calm and efficient in handling urgent situations

8)Proficiency in office software (e.g., MS Office Suite), with experience in project management or administrative management software preferred

9)High level of professional ethics, strong sense of confidentiality, and ability to handle sensitive information discreetly

6.What we offer

1)Generous salaries and rewards: according to BiUH's relevant salaries and reward regulations. These include annual performance bonuses, awards for papers and patents, etc.

2)Benefit from local talent policy subsidies, job allowance and housing subsidy in Danzhou city.etc. Particularly outstanding individuals and those making exceptional contributions may negotiate personalized terms

3)International working team

4)Flexible working hours

5)Medical care, apartments, personal tax incentives, transport subsidies.

6)Excellent campus environment

7)Various activities and skill training

7.How to apply

1)Please prepare the following documents: Curriculum Vitae (CV) and a Cover Letter

2)Please import all files into one PDF including CV and CL in English

3)Please name the PDF as “ Chancellor Assistant”

4)Please send all files to jieqi.chen@hainan-biuh.edu.cn

8.Contact us:

If you have any questions, please do not hesitate to contact us:

Email: jieqi.chen@hainan-biuh.edu.cn